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Community IT Innovators Nonprofit Technology TopicsAuthor: Community IT Innovators
Community IT offers free webinars monthly to promote learning within our nonprofit technology community. Our podcast is appropriate for a varied level of technology expertise. Community IT is vendor-agnostic and our webinars cover a range of topics and discussions. Something on your mind you dont see covered here? Contact us to suggest a topic! http://www.communityit.com Language: en-us Genres: Business, Non-Profit, Technology Contact email: Get it Feed URL: Get it iTunes ID: Get it |
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Prep Your File Permissions for AI Tools with Steve Longenecker
Episode 23
Friday, 20 March, 2026
Carolyn sits down with Steve Longenecker, Director of IT Consulting at Community IT Innovators, to tackle a question that's suddenly urgent for many nonprofits: now that AI tools like Microsoft Copilot and Google Gemini can search your entire file system, are your permissions actually set up correctly?The conversation covers the practical steps nonprofits can take to assess and clean up their SharePoint and Google Workspace permissions before — or after — turning on AI. Steve and Carolyn discuss:Why AI tools like Copilot only surface files users are already permitted to see — and why that's not as reassuring as it sounds.The "security through obscurity" problem: how files that were harmlessly buried for years can suddenly become visible to anyone.How Microsoft tracks "anyone at my organization" share links — and why you should change your default sharing settings now.What Restricted SharePoint Search is, and how it can help you safely roll out Copilot site by site.Practical first steps for nonprofits with messy, organic SharePoint environments.As Steve puts it, old SharePoint architecture represents technical debt that's going to have to get paid down eventually — and AI may be making that day come sooner.Resources Mentioned:Microsoft Restricted SharePoint Search — overview for organizations rolling out Copilot: https://techcommunity.microsoft.com/blog/microsoft365copilotblog/introducing-restricted-sharepoint-search-to-help-you-get-started-with-copilot-fo/4071060SharePoint permissions governance — a conceptual overview for site owners and leadership: https://support.microsoft.com/en-us/office/overview-site-governance-permission-and-sharing-for-site-owners-95e83c3d-e1b0-4aae-9d08-e94dcaa4942eCommunity IT's Microsoft Tools Resource Library for Nonprofits: https://communityit.com/microsoft-tools-for-nonprofits/ _______________________________Start a conversation :)Register to attend a webinar in real time, and find all past transcripts at https://communityit.com/webinars/email Carolyn at cwoodard@communityit.comon LinkedIn Thanks for listening.
