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It's Not Rocket Science! Five Questions Over CoffeeHelping business owners explode their business growth Author: The Complete Approach
The mission of It's Not Rocket Science! is to bring a new idea for building business to growth-hungry business leaders and owners who want to do more with less time and so increase their business and influence. We deliver actionable ideas using our five questions over coffee. thecompleteapproach.substack.com Language: en Genres: Business, Entrepreneurship, Marketing Contact email: Get it Feed URL: Get it iTunes ID: Get it |
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Five Questions Over Coffee with Anna Kallschmidt (ep. 145)
Thursday, 23 April, 2026
Who is Anna?Anna is a psychologist who specializes in helping individuals and organizations navigate the often invisible, yet crucial, “unwritten rules” of work. Anna works particularly with neurodivergent individuals and has a deep background in exploring class culture clashes within the workplace—especially the challenges faced when employees transition from blue-collar roles into corporate environments. Her upcoming book tackles these unwritten rules head-on, offering practical advice for leaders, staff, and HR professionals on how to recognise and address the subtle dynamics that impact team engagement, employee retention, and overall organisational success. Get ready for a conversation packed with actionable insights and straight-talking advice from someone who’s dedicated her career to demystifying what really makes teams tick behind the scenesKey Takeaways* If your best performers hit a wall after their promotion, look out for unwritten rules holding them back. Culture clashes are real, and naming them is the first step to fixing your team.* Every workplace has unwritten rules—norms no one talks about that trip up even the best people. When these rules go unspoken, they can kill engagement and stall change.* Do you ever promote a top worker, only to see them struggle? The issue might not be skill, but hidden cultural expectations. It’s time to get clear on what success really looks like.* What does your “ideal employee” look like in your mind? Dig deep—sometimes our assumptions create noise, not results. Get intentional about measuring what actually matters.* Before jumping into AI or new strategies, solve the unseen people problems first. Automation just speeds up whatever’s broken—fix your foundation before you build.Don’t forget: If you want to connect, ask questions, or get notified about upcoming guests like Anna, subscribe to the Systemise.Me newsletter here. You only need your first name and email—easy as (coffee) pie!Thanks for sharing a cup with us this week. Here’s to strong coffee, smart hiring, and believing in the dreams you’re just starting to imagine.And don’t forget: keep an eye out for next guest. To submit your own questions, subscribe to our newsletter and join the conversation!P.S. Loved this episode? Hit reply and let us know what resonated most_________________________________________________________________________________________________Subscribe to our newsletter and get details of when we are doing these interviews live at www.systemise.me/subscribeFind out more about being a guest at : link.thecompleteapproach.co.uk/beaguestSubscribe to the podcast at https://link.thecompleteapproach.co.uk/podcastHelp us get this podcast in front of as many people as possible. Leave a nice five-star review at apple podcasts : https://link.thecompleteapproach.co.uk/apple-podcasts and on YouTube : https://link.thecompleteapproach.co.uk/Itsnotrocketscienceatyt!Do You Need a P.A.T.H. to Scale?We help established business owners with small but growing teams:go from feeling stuck, sceptical, and tired of wasting time and money on false promises,to running a confident, purpose-driven business where their team delivers results, customers are happy, and they can finally enjoy more time with their family -with a results-based refund guarantee: if you follow the process and it doesn’t work, we refund what you paid.This is THE P.A.T.H. to scale your business.————————————————————————————————————————————-TranscriptNote, this was transcribed using transcription software and may not reflect the exact words used in the podcast.SUMMARY KEYWORDSunwritten rules of work, employee engagement, employee retention, promotion pipeline issues, blue collar workers, white collar workers, management training, cultural norms, organizational culture, class culture clash, communication skills, indirect communication, assertiveness, workplace professionalism, neurodivergence, unconscious bias, productivity issues, team performance, leadership recommendations, HR practices, workplace audits, work miscommunication, onboarding, context performance, task performance, workplace diversity, automation, AI in the workplace, organizational change, workplace complianceSPEAKERAnna Kallschmidt, Stuart WebbStuart Webb [00:00:31]:Hi and welcome back to It’s Not Rocket Science. Five questions over coffee I have with me. Well, it’s not coffee actually at the moment, this is a tea. But I’m here with Dr. Anna Kauchmid. Hello Anna. Hope you’re got a coffee or something with you to refresh you during this brilliant stuff. Anna is a psychologist.Stuart Webb [00:00:52]:She works particularly with people who know neurodivergent, etc, talking about the unwritten rules of work. And I know you’ve got a book coming out soon, Anna, which I hope we can get into. So welcome to It’s Not Rocket Science. Five questions over coffee. And I hope that you are going to be able to tell us about the very unwritten rules there are around work.Stuart Webb [00:01:14]:Thank you. Thank you for having me. And I love the title of the podcast because I do think that internally a lot, this isn’t rocket science. We don’t need to, we don’t need to make it more complicated than it is.Stuart Webb [00:01:25]:No, we don’t. No we don’t. And there is, there is too much already of people trying to make things sound complicated. And I do say often, you know, if, if it’s too, if it’s too complicated for me to understand, it’s already got too complicated and you don’t have to get too complicated for me to lose it. So let’s talk about you and your work. Let’s talk about the sort of the people that you’re trying to help. What’s the, what how would you characterize and what, what, how do they, what is it that they notice about themselves? Or are they business owners that need the help for their employees?Stuart Webb [00:02:00]:Yeah. So since I look at the unwritten rules of work, which are the cultural norms that are so ingrained in your organization that people don’t think they need to be transparent about what they are. So it’s really about. There’s a cultural problem which impacts so many things. So I’m going to tell you the signs that my clients notice when they come to me, but at the core of them is being not in denial. That’s my ideal client, someone who’s not in denial. Someone who’s recognized that there’s an issue and wants to move forward.Stuart Webb [00:02:32]:And for those of us who aren’t yet even aware of the problem, what’s the problem? What are the things they’re noticing so that, so maybe there are people out there that haven’t even yet got to.Stuart Webb [00:02:40]:That stage so it can be low. Employee engagement is always one very poor retention. You’re having Problems promoting have. You have like great employees. This is a big one. I see you have great employees from like entry level to like almost middle management. But once they get into like the higher corporate levels, it’s like they fall apart or they just don’t get it. So I see this a lot specifically in industries that have like a blue collar, white collar, two different subsets, so like retail or anything in manufacturing etc.Stuart Webb [00:03:17]:Of where you have like these excellent blue collar workers. You promote them up to the corporate side and they’re like, what is going on? Because he introduced me as neurodivergent, which is true, but originally my work is about class and there’s a class culture clash there. And so it’s when you have a really good performer who as they get higher they run into more problems. And when you see this, so you have promotion pipeline issues, you have retention issues, you might have productivity issues and you might have complaints about your management at the management level after you’ve promoted them. And you’re not sure why because they were always great performers and you know, they work really hard.Stuart Webb [00:03:54]:So tell me, you know the people that you’re talking about there, the managers, the business owners, the founders of those companies, what are the things they’ve done? They, presumably they’ve gone through the sort of, they’ve gone through the usual training, they’ve tried to sort of train their managers in better communication, all that sort of thing. What do they normally find that, that they haven’t done, that they haven’t understood what their problem is.Stuart Webb [00:04:16]:A lot of us, and this is normal human nature, a lot of us have a hard time conceptualizing that our normal isn’t. Everyone’s normal. And it’s one of those. That sounds simple, that’s not rocket science, but that’s so deeply ingrained that a lot of companies spend a lot of money trying to add more things to solve the problem, have this training, have that speaker come in, etc. But they don’t look at what the core issues are. And it’s just assumed that it’s very, it’s just professionalism. And that people get bristled when you say that because like, well, that’s just being respectful. That’s not all the professionalism is.Stuart Webb [00:04:59]:Right, it’s very easy to dismiss and be like, this is just how things are done. This is just white collar work, this is just professionalism. But it’s things like indirect communication. It’s things like they don’t know how to schmooze enough, they’re rubbing People wrong, they seem rough around the edges or that they either don’t know how to be assertive enough or they come across as aggressive. And it’s those little nuances that are more common in blue collar and pink collar work of being more direct in your communication, of talking more about task and less about interpersonal skills. And then it changes when it gets to the corporate level. And so bringing in somebody to talk about unconscious bias can be great for other reasons, but it’s not going to solve those culture clashes.Stuart Webb [00:05:47]:Okay. Okay. So you must have some great advice that you can give to people to take them into that first step. And I know we’re going to get into some of the stuff that you offer us in terms of sort of. If you go to the vault that we have here, which is the systemized me free stuff vault, we’ve got got stuff from, from Anna which you can sort of grab but talk us through sort of. What is the advice that you give to companies when they first come to you? The sort of thing that you’re telling them they need to start this process before they get an expert like you involved.Stuart Webb [00:06:20]:So I do it on. I will do an unwritten rules audit for where I look at water. I have eight groups of unwritten rules and I can survey that and tell you which ones you’re struggling with. But I have a very quick free version on my website drkaulschmidt.com quiz and it’s about four questions. Once you tell me if you’re looking for yourself, your organization, and that’ll let me know which one you’re struggling with the most. Are you struggling with people? Don’t tell you about problems until it’s too late. Are you struggling with people? There’s a lot of miscommunications and it’s delaying productivity. Are you struggling with.Stuart Webb [00:06:54]:You have a team of really top performers, but they do not know how to work together. And that helps me narrow down which culture clash might be an issue. And then I can make recommendations for your organization so that that is the quickest free option. But I do have, like I said, a book coming out in the next couple of weeks and that has every chapter covers an unwritten rule and at the end of every chapter I give recommendations for leaders, staff and hr. And those are very practical, hands on. I don’t do the vague advice thing, if you haven’t noticed. I’m like. The first thing I said was like, well, you have to not be in denial.Stuart Webb [00:07:34]:Right. So it’s a very, it’s A very. I’ve been told I’m not a B12 shot speaker. I’m not going to make you feel great and then walk away and you’re like, what are we doing? So it’s very. The book is over 300 pages for a reason. It’s very tangible, hands on.Stuart Webb [00:07:51]:And that’s a really good recommendation for anybody who’s here at the moment for actual practical advice. And that’s the stuff we love to give on this podcast. Because I don’t know about you and comment in the below. If you’re beginning to see things in what you’re being told now, are you seeing things in your work, where you’re going, I think I’ve got one of these. And I know Anna or myself will come back to you and sort of direct you in the right direction to start getting that help. Because we all need to start being direct with people. We need to start getting that sort of action that Anna’s talking about now. We need to, to be able to move things forward.Stuart Webb [00:08:28]:So, yeah, do comment below on things that you might have seen in your workplace and let us know whether or not this is resonating. Anna, you were saying you were direct. How did you come to be this expert in these unwritten rules, the things that we don’t see? How did you manage to sort of find them? And how did you find them, work them out?Stuart Webb [00:08:51]:Well, I like to do well. The short answer is I screwed up enough that I had to figure it out. You know, I pissed off people. Okay, yeah, I can see that deep dive on this. But I would say, I’d say the moment that it started coming together for me was in my first week of my PhD program. We have this class, Introduction to Industrial Psychology, where we’re going over. I’m the type of psychologist, nobody knows who we are, so we’re going over like, you know, job performance, how to design metrics, how to design jobs, how to do a job analysis, all of those tangible things. And we learned first week there are two types of job performance.Stuart Webb [00:09:25]:Does that sound right to you, that there are two types? No, that’s not so it fascinated me as well. And so the first type is task performance, which is what is in your job description. And the other kind is contextual performance. And it was all of those other things that help organizations, but that aren’t written down. And I was like, so what are all those other things? And the room just went silent and everybody was like, well, you know, I was like, no, no, I wouldn’t have.Stuart Webb [00:09:57]:Asked the question if I knew and.Stuart Webb [00:09:59]:I was coming in. I didn’t go straight from undergrad to grad. I worked since high school and I worked in between grad. So I had work experience. And I was like, what is this? And I was already doing a research my master’s thesis was on. Is a low income background stigmatized at work even after you’ve experienced social class mobility and even for white men in America? And so I was already in that vein of looking at class. And so when nobody could tell me what all those other things were. And IO psychology is so big on measurement.Stuart Webb [00:10:32]:Like, we’re so big on what gets measured, you know, matters and drives performance. So it was just weird to me that there was this whole second piece of performance that we weren’t being really clear about. And so that’s what I ended up doing my dissertation on was what are the unwritten rules of work for people who move up from a low income background to middle class or higher through employment? And So I interviewed 64 people and noticed themes and what they were saying. I talked to black and white women and men in the United States. And then over time, my next study, I made a scale and I administered it to all races and genders in the US And I looked at statistically significant differences. And so it’s just kind of evolved from that moment of being like, what’s all that other stuff?Stuart Webb [00:11:22]:And so is that effectively the book? Is that what you’ve now put into the book so that you can really, well, at this stage categorize what those unreal written rules are so that now there is an answer to the question, what are the unwritten rul rules?Stuart Webb [00:11:40]:Yeah, that’s the book. So I did the dissertation and I didn’t plan on becoming like the unwritten rules coach, but I. I have largely been outside of academia. Like I’ve done, you know, I’ve kept a research hold and I sometimes teach, but largely I’ve worked for the federal government or private consulting firms and worked in organizations. And everywhere I worked, the unwritten rules were a problem. Like, no matter what, if you go in and you’re trying to implement a change and nobody knows what you’re talking about when they don’t know how to talk to each other, it’s not going to work. And so it just kept on becoming this pattern of noticing that it’s like putting a band aid on a broken bone, right? We’re not addressing the broken bone. And so, yeah, I just kept researching it.Stuart Webb [00:12:25]:And then in the book I talk about I spent a chapter on the research on each of them. I spinach. I talk about my personal experiences with organizations, and I also talk about case studies of where we can see these rules play out in other organizations as well.Stuart Webb [00:12:41]:That’s fascinating. And, you know, I mean, that, that strikes me that it’s not just small business owners who are currently struggling with their teams, which are perhaps not quite as functioning as the way you. They would like them to be, who are listening to this and thinking, that might be me. But it’s those organizations that are trying to undergo big change. And I’ve been involved with. And you are absolutely right that when you try and make a change, even if it is for the better, nobody wants to adopt that change. And it’s largely down to a bunch of things that you cannot tangibly put your finger on and go, we need to address this. And it’s those unwritten rules which actually prevent and cause those transformations to often go very badly wrong, become very expensive, and be very expensive to fix.Stuart Webb [00:13:29]:So this doesn’t change a large number of people. Yeah, that’s exactly right. AI is actually making problem almost worse.Stuart Webb [00:13:36]:Yeah. Because it’s ample. AI amplifies and automates the good and the bad. And then I’m sure you’ve heard of the MIT study that came out a few months ago that was like 95% of AI actually isn’t increasing profits at all. Did you see that?Stuart Webb [00:13:49]:I did.Stuart Webb [00:13:50]:Okay, so what I found interesting. So one of my unwritten rules is the unwritten rule of compliance, which is that people might ask you for your opinion, but they’re not really asking for your opinion. Right. You’re supposed to just agree. And one of the examples that the MIT report gave was that there was this huge flop. And of course, they don’t name the organization. That one person, one leader made this global rollout, just him and AI, no feedback. Nobody else looked at it.Stuart Webb [00:14:22]:And guess what? It didn’t go well. Isn’t that shocking? And that to me, that’s an example of you automated. The unwritten rule of compliance.Stuart Webb [00:14:32]:Yeah, yeah.Stuart Webb [00:14:32]:Because AI is only going to disagree with you if you tell it to. Otherwise it’s like, yeah, you go, girl. You are so smart. Like, hello. Right. And you have to tell it. Don’t hallucinate. What are the holes here? And even then, you still have to think for yourself.Stuart Webb [00:14:50]:So to me, that was an example of. I wasn’t even looking for it. I was just reading the report. I found it interesting because I’m not anti AI. I’m just anti being stupid with AI. And I saw that example and I was like, well, there you go. There’s an unwritten rule on automation.Stuart Webb [00:15:06]:I must admit that that’s one I shall now start to quote more often. I do often get involved in companies that are trying to improve productivity with AI. And the one thing that I often say about automation, and I did automation for a number of years, I built a couple of companies around automation. And the one thing that I was always taught and always said to customers as they started their automation product, please let’s start by sor out the problems because otherwise your automation will just make your bad stuff flow faster and you cannot then control it. If your bad process is now fast, you don’t even understand where the bad stuff’s coming from because it would come at you so quickly. Too many companies I don’t believe are looking at these sort of unwritten rules, looking at the underlying problems first, resolving those. So they’ve got a foundation for growth and a foundation for building those, those, those, those glorious temples of, of sc. And I’m not going to try and keep you here all afternoon.Stuart Webb [00:16:06]:I’m sure we could have a very, very long conversation and it would be great fun. But people want to get, want to get to the nub of things. And one of those things that I think is really important is there must be a question at the moment that you’re thinking he hasn’t asked me the killer question, the one question that will really break this topic open. So I’m going to ask you to tell me what that question is because I obviously don’t know it and I haven’t asked it. But then you’re obviously going to have to answer it for me because that is the key to getting this topic embedded in everybody’s workplace.Stuart Webb [00:16:42]:You know, I have not the only question you sent me that I could not answer. But I what it reminded me of is that something, an exercise that I do with some of my clients is I’ll ask them to picture their ideal employee and I’ll ask them what are they doing?Stuart Webb [00:17:01]:Good question for them.Stuart Webb [00:17:03]:And I’ll ask them what are they doing? Okay, what does this look like? And it’s a helpful because you know, you should already be doing this because why are you measuring job performance if you can’t tell me this? Right? So we’re having this conversation. It’ll be like this person is a great communicator. This person is a great team player. This person, you know, tries to solve problems first and then they Come to me Da da da da. And then at the end I asked them, and what background did you assign that person? Because inherently, what race did you assign that person? What gender did you assign that person? How old were they? There’s all these things that we don’t realize. Color, who we foresee. And it’s both important to know who your ideal employee is so that you can make sure you’re measuring job performance. That is needed.Stuart Webb [00:17:48]:And it’s important to also recognize the noise because too often, and we all do this, we all, like, I think white women with a Southern American accent sound brilliant, right? But that’s because they sound like me, you know, and so, like, we all do that. And so it’s important to recognize that we all have noise. And, and that is a really critical takeaway in my book is one of the main recommendations is we all need to have frame of reference training. And that’s going to be the next rollout. In my workshops that I do in my online school community is focusing on how do we narrow down the noise because it may make us feel good short term, but then we run into all those problems that we talked about in the beginning of the. Why are the people I’m promoting not meeting expectations? Why do we have low engagement? Why am I spending so much in turnover? What’s going on? Why is my AI not working? Right? All of these things.Stuart Webb [00:18:55]:Yeah. Yeah, Brilliant. Anna, thank you so much for spending a few minutes with us. You know, what you say is so critical to people who are trying to grow their businesses, who are trying to sort of get work done more profitably, get it done productively. They’re ignoring, they’re often ignoring, you know, they’ve got the task, they’re ignoring the other stuff. And that’s the thing that often slows you down. So I think you’re, you. You’ve got a, you’ve got a great way of putting it.Stuart Webb [00:19:25]:I love the way you’re putting it. I really hope that if anybody here is, is thinking, I, I know that’s me. Please drop comments down in the chat below. We will get back to you. We will point you in the right direction because I think this is a great way of doing it. The other thing I’m going to ask you all to do now is this link, which is www.systemize.me forward/subscribe. That’s systemize.me forward/subscribe. It’s a simple form.Stuart Webb [00:19:53]:It just asks you for your name and an email address. You will then get onto the website, the mailing lists, apologies, the mailing list for this, for the show. You’ll get an email once a week from me telling you who’s coming up. And you can come and look on LinkedIn and join the join the call so that you can get your questions answered. But in the meantime, Dr. Anna Carlschmidt, thank you so much for spending a few minutes with us. Really appreciate you coming and explaining some of those unwritten rules. I’m now going to have an unwritten rule, which is I need to have a drink immediately after this.Stuart Webb [00:20:23]:So thank you very much for your time. And I look forward to seeing, seeing more of what you are producing as you do the second version of all of this.Stuart Webb [00:20:31]:All right. Thank you so much. Have a good one. Get full access to It's Not Rocket Science! at thecompleteapproach.substack.com/subscribe
