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Million Dollar Landscaper PodcastAuthor: Scott and Kati Molchan Landscaping, Green Industry
Proven practical tips and advice on running and growing your landscape business Language: en Genres: Business, Entrepreneurship, Management Contact email: Get it Feed URL: Get it iTunes ID: Get it |
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How to Get Your Crews to Run Jobs Without You — The 3 Before Me Rule- MDL Episode 402
Episode 402
Friday, 8 May, 2026
Your phone is ringing again. You're in the middle of an estimate with a great client, building rapport, about to close — and your crew leader is calling because the mower won't start. Or they ran out of mulch. Or a customer asked about one extra shrub. If this is your day, this episode is for you. Scott Molchan walks through exactly how to get your crews running jobs without you — not by hiring better people, but by giving the people you have the right tools and information. In this episode, Scott covers: Why your crew keeps calling — and why training them to stop starts with you changing your behavior, not theirs. How to use estimated hours on every work order — sharing that number changes the psychology of the job. It gives your crew a target. It turns work into a game. And it starts protecting your profits. What detailed job instructions actually look like — vague work orders create phone calls. Photos, videos, notes, and specific scope attached to every job means your crew can do 90% of that work before you even show up. The Three Before Me rule — before any crew leader is allowed to call you with a problem, they have to check three things first: the work order, your SOPs, and one other person. Only then do they call you. This one shift quietly changes how your whole team operates. How to actually enforce it — because the rule only works if you hold the line. Scott talks through what that looks and feels like in the first few weeks. If you're stuck answering field questions all day while trying to run the business side, this episode gives you a real path out. Follow Million Dollar Landscaper: Website | Facebook | Instagram | YouTube
