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Payrollin'Powered by the WRKdefined Podcast Network Author: WRKdefined Podcast Network
The nationals are coming for your clients. Consolidation is crushing margins. And if you're not keeping up with the latest in the payroll and HR industry, you're going to get left behind. Welcome to Payrollin'. The no-BS podcast for independent payroll bureau owners and leaders who are done getting squeezed by ADP, Paychex, and the private equity machines swallowing up the industry. Hosted by Matt Vaadi, founder of guHRoo (a PEO) and Outsourced Scale (offshore staffing for payroll providers), this show delivers the strategies you need to survive and thrive while the middle collapses around you. Every week, you'll get: Industry intel on the billion-dollar deals reshaping payroll Proven tactics to scale past the 7-figure barrier Real talk on margins, pricing, and profitability Strategies to compete without killing your bottom line Guests who've sold, scaled, or disrupted the status quo Whether you're fighting margin compression, exploring industry partnerships, or figuring out how to scale without sacrificing service, this podcast cuts through the corporate speak and gives you actionable pathways forward. Because if you're not specializing in a niche or adding serious value beyond commoditized payroll, you're racing to the bottom. Subscribe to Payrollin' and join 1,000 payroll industry professionals who get the Wednesday newsletter breaking down what's happening in the industry and what it means for your business. Language: en Genres: Business, Entrepreneurship, Management Contact email: Get it Feed URL: Get it iTunes ID: Get it |
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AI Bots Made Simple: How to Automate Real Work
Thursday, 1 October, 2026
Join the show live every Thursday for a conversation you can’t find anywhere else: https://grow.payrollinpodcast.com/ What happens when AI stops being a chatbot and starts doing actual work? In this episode of Payroll Growth Show’, Matt Vaadi breaks down the AI bot system he’s using to handle roughly 20 hours of work each week. He walks through how he went from simple AI skills to a connected system of bots that can research prospects, manage sales pipeline updates, coordinate other bots, and route support tickets. You’ll see four different levels of AI automation, including: • How to build a simple AI skill around a repeatable task • Why orchestration matters when you have multiple AI bots • How AI can work across email, calendars, browsers, CRM systems, and transcripts • How an AI “Chief of Staff” can oversee other bots • How AI can determine when a task needs human review • How sensitive support tickets can automatically be routed to a person • How to build toward an AI workforce instead of simply adding more AI tools The goal isn't to replace every human task with AI. It's to identify the work that can be handled automatically, build the right safeguards, and give your team back time. If you're in payroll, HR, accounting, or another service business looking for practical ways to use AI automation, this episode is a good place to start. Subscribe to Payrollin’ for more conversations about payroll, HR, technology, sales, and building better businesses. ⏰ TIMESTAMPS: 00:00 AI is already handling 20+ hours of work 00:40 What actually makes something an AI bot? 01:12 The 4 levels of AI automation 01:31 Claude Skills: The smallest working unit 02:02 AI-powered client and prospect research 03:27 What is AI orchestration? 04:12 How bots decide what needs to happen next 05:08 Why businesses really need more time 06:20 Grokbot: Memory, identity and browser control 06:40 Using AI as an executive assistant 07:14 AI managing the sales pipeline 07:54 Building an AI Chief of Staff 08:21 Using AI for technical work and dashboards 08:52 Building AI automation with Make.com 09:19 How AI routes support tickets 09:28 When AI sends work to a human 09:37 What AI can handle automatically 09:47 Security, protocols and human oversight 10:04 Where to start with AI bots Weekly strategies for scaling your payroll bureau (1,000+ leaders subscribed) → https://www.payrollinpodcast.com/ 🎯 THIS WEEK'S RESOURCE: 💼Three Keys to Expand Your Payroll Business. Learn the top tactics to scale and grow your payroll company https://youtu.be/6aW8RmVj8OE 💡 SCALE YOUR BUREAU WITH OUR HELP: 1️⃣ Add PEO Services - New revenue stream without new clients → Learn more: https://www.guhroo.co/partners/ 2️⃣ Hire Virtual Assistants - Scale operations at 70% less cost → https://www.outsourcedscale.com/ 3️⃣ Marketing That Works - Get the system we use → https://underdogdigital.co/ 🔔 SUBSCRIBE for weekly payroll growth strategies: → Hit the bell to never miss an episode 💬 CONNECT WITH MATT: LinkedIn: https://www.linkedin.com/in/mattvaadi Facebook Group: https://www.facebook.com/groups/payrollinnovation information How can AI bots save businesses time? How do you build an AI bot? How do AI bots work? What is an AI bot? What is AI orchestration? How can AI automate business processes? How can payroll companies use AI? How can payroll companies automate repetitive tasks? How can AI help payroll companies? How can AI help HR companies? How can AI automate sales tasks? How can AI update a CRM automatically?
